Microsoft® Live Meeting - Specific Features and Functionality
Streamlined Console Design - Put the focus on your content when you simplify common tasks. With the streamlined design, you decide which elements you want to reveal on your console and eliminate distractions for your audience.
Rich Multimedia Options - Keep attendees engaged and make your presentation more memorable with multimedia options like movie clips, Flash animations and audio files.
Webcam - Live Meeting integrated video allows you to use your webcam to enhance the meeting experience, bringing you face to face with your audience. If allowed, attendees with webcams can also show their video to the audience.
Audio Controls - Manage the audio portion of your meeting without having to rely on a phone or remember telephone keypad commands. With the audio controls on the screen during your Live Meeting session, it takes just the click of a mouse to dial out to participants or mute/unmute their lines.
Schedule Meetings and Invite Participants - Perform scheduling and invitation tasks directly from your Outlook® interface using the Outlook Plug-in without having to log into your Live Meeting account. The plug-in lets you set up defaults and preferences including invitation copy and audio conference dial-in information. If you do not use Outlook, you can perform these tasks from within your Live Meeting account using your own email and calendaring application. You can also use the Meet Now option, which lets you start a meeting with a single click.
Custom Slides - Add a text slide, whiteboard, web page, polling questions or snapshots to your PowerPoint® presentation. These custom slides add functionality and collaborative options to your standard slide presentation. The slide titles will appear in the presentation index for easy transition. You can reorder or rename your slides right from the meeting interface.
Live Q&A - Let audience members ask questions and get answers without interrupting the presenter. While one person is presenting, another can serve as co-presenter and immediately respond to questions. Answers can be provided directly to the questioner or shared with the entire audience.
Seating Chart and Mood Indicators - Enable audience members to change their seat colors to visually communicate their level of understanding or desired pace without interrupting your session. The seating chart shows who is in a session.
Safe Transfer of Handouts - Distribute files during your meetings in their native file format, making it easy to provide relevant materials with no need to email them later. Live Meeting session files are virus-scanned during both upload and download when distributing handouts and when uploading all other files to the Live Meeting Server. Virus signatures are frequently and automatically updated.
Print to PDF - Save and print the presentation content locally. There is no waiting to distribute pertinent conference content – everyone has instant access to the materials that are being discussed.
Powerful Reporting Tools - See who attended your conference and for how long. View statistics on each of your recordings to measure how they are being used and by whom. Reports are exportable in standard CSV format so they can be used with other systems.
Shared Notes - The shared notes feature is an effective way to allow notes to be created during the event that are available for all attendees to download. Basic formatting is available in the Shared Notes pane and the notes can be saved locally by each participant of the meeting.
High Fidelity Recordings and Playback - Record and save a copy of your session. Capture everything in your conference including the live demonstrations, annotations, notes, visuals and even live web slides. Recordings can be saved on a Live Meeting server by the presenter, or on the presenter’s or attendees’ local computer. High fidelity playback features, including a quick search and chapter index, enable a quick and focused review of meeting content. Access controls allow you to choose open, limited or secure access to your recordings. You can even view reports to see recording usage trends. Please note that there is a fee to use the Recording tool, but once your web conference is recorded, you can access the playback as often as you like for no additional charge.
For an even more detailed feature and function overview, please see below:
Microsoft® Live Meeting offers web conferencing solutions designed to support the specific communication needs of each department within an organization. Live Meeting can deliver tailor made online services for both small collaborative meetings and large-scale events or conferences. This robust platform combined with our audio conferencing services makes for a fully orchestrated conference communication package. Live Meeting supports meetings with up to 1,000 concurrent participants. For any large events we recommend you work with your Account Team to coordinate the conference.
Live Meeting offers two distinct virtual environments within one convenient service: Web Meeting Place and Auditorium Place.
- Web Meeting Place is designed for small collaborative meetings such as customer/client updates, team meetings, sales demonstrations and more.
- Auditorium Place is designed for larger conferences such as marketing events, virtual seminars, online training, and more.
Live Meeting Features
Feature |
Benefit |
PowerPoint® Presentations |
Upload your PowerPoint® presentation before your presentation or present directly from your desktop. In addition, PowerPoint® Presenter tools let you add specialized Live Meeting slides to your presentation as you build them. |
View Sharing / Application Sharing |
Broadcast any visuals, applications, web pages, documents, or software to remote participants in real-time. Audience members will be able to see exactly what you are doing, including all of your mouse movements and keyboard inputs. Present live from your desktop. Show anything on your computer instantly to remote audiences. You can choose to share a portion of your screen to keep your audience focused on the key information, share any application or document, or share your desktop with the audience. |
Application / Desktop Sharing and Remote Control |
Give control of any application on your system to remote participants. Attendees do not need plug-ins to share, making it quick and easy to collaborate or provide hands-on learning. Remote control allows you to give hand control of any document, application, or your desktop to any remote participant. Both you and the participant have full control of that application. Broadcast the presenter's desktop to all participants. Audience members will be able to see exactly what the presenter is doing, including all mouse movements and keyboard inputs. |
Snapshots™ |
Capture any visual on your computer and show it to your audience. Once you've taken a SnapShot, use annotation tools to highlight information quickly and conveniently. |
Web Slides |
Take your audience to any live web page. Each attendee can click on links, fill out forms, or use interactive media. Add web slides to your presentation quickly and easily just by entering the URL. The preview feature allows you to see the page before you show it to your audience. One click brings attendees back to the main presentation. |
Whiteboard |
Illustrate an idea or draw a picture for your audience quickly and conveniently. As you draw or type text your audience sees exactly what you are creating in real-time. In a collaborative session, all attendees can be given permission to use the whiteboard to capture ideas. Each attendee has a different colored set of tools to use. |
Text Slides |
Instantly create interactive text slides to capture agendas, meeting notes, action items, or to track progress of team meeting notes. Text slides can be prepared in advance or created instantly. In a collaborative session, you can give attendees the ability to type into text slides. They are always saved automatically so you can refer to notes, action items, or other important information at any time. |
Polling™ |
Receive instant feedback from your audience with real-time polling. Click the poll button, type a question and list possible answers. The poll will be instantly displayed. Audience votes are tallied dynamically. Display the results as they come in or keep them hidden from audience view. At the end of the session a polling report can show you individual votes. You can also set up the polling slides prior to the live session. |
Audience Seating Chart |
Audience members can change their seat colors to visually communicate their level of understanding or desired pace without interrupting your session. So you can immediately adjust your delivery in response to audience needs. Plus, presenters always know who is in a session and can view the seating chart for large sessions or the "who's here" tab for collaborative sessions. |
Real Time Annotation |
Draw, highlight and type directly on your slides in real-time in order to focus your audience's attention on the particular point you're discussing. Multiple presenters can work on slides simultaneously and are assigned different annotation colors in order to differentiate each presenter's marks. |
Moderated Q&A |
Audience members can ask questions and get answers without interrupting the presenter. While one person is presenting, another person or numerous people can serve as moderators and immediately respond to text questions submitted from audience members. Answers can be provided directly to the questioner (private reply) or shared with the entire audience (post to all). |
Chat |
Presenters can enable the chat feature for attendees at any point in a session. All chat is private between participants. Presenters can also privately chat with each other. In a Web Meeting Place, chat is always available for collaborative sessions. |
Self -Service Recording |
Record and save a copy of your session with Live Meeting Recording. It captures everything in your session, including the live demonstrations, annotations, notes, visuals and even live web slides. Access controls provide open, limited, or secure access to viewing recordings. You can even view reports to see recording trends. All Live Meeting recordings are hosted, making it easy for anyone in the world to click on a URL and view the recording. |
Outlook and Lotus Scheduling and Invites |
Send invitations automatically to remote attendees with Microsoft Outlook®, Lotus Notes®, or your own email application. Attendees can add session information to their calendar with one click. Create recurring meetings or sessions quickly and easily with RapidMeeting. |
Secure Content and Storage |
All slide content is encrypted using 128-bit encryption to protect confidential information during uploading and storage. |
Live Meeting Support
MeetingSense’s suppliers provide 24/7 support for all web conferencing services. Support can be accessed during a conference call by pressing *0 on the telephone keypad and asking to be connected with a technician. Additionally, your MeetingSense Communications Account Team is available to provide assistance whenever the need arises.
Live Meeting Event
Live Meeting Event, is a web-based multimedia presentation tool that turns an ordinary meeting into an extraordinary event by using flash, animation, live audio, and video streaming, as well as embedded sound and video. Live Meeting Event uses a patent-pending pre-caching technology to synchronize audio with the presentation of visual content, regardless of each end user's bandwidth so everyone participating in a show sees a rich, seamless presentation. Live Meeting Event is the perfect online tool for training, launching new products, communicating to customers -- and capacity supports up to 10,000 participants.
Live Meeting Event’s current platform allows you to conduct two types of meetings:
- Now Show - This is Live Meeting Event’s on-demand web-based conference. There is no need to schedule or plan in advance - simply log in and start a show immediately!
- Reserved Show - This is Live Meeting Event’s scheduled web-based conference -- send out invitations to your meeting, broadcast the audio over the Internet, then reserve a show at Live Meeting Event.
Live Meeting Event Features
PRE-Show Features |
Benefit |
Manage Your Account |
Studio offers the luxury of instantly “Starting a Show”, booking a show in advance with custom features, viewing/editing details of currently scheduled shows, in addition to managing your audience lists and personal content library. |
Current Content Services (including video and flash media) |
Content creation support from basic PowerPoint to full multi-media presentations. Enhancements include animation, embedded audio and video, as well as Flash media. |
Invitations |
Integrated with Outlook. Send custom email invitations and reminders to both leaders and participants in advance with important show information. This includes a pre-show connectivity test to ensure everyone can successfully join the live event. |
Show Registration Library |
Tailor your presentation by gathering information about your guests prior to the event using the Registration Page Library. It allows you to create and manage registration pages for your upcoming shows. Helpful features include determining the information to be gathered from participants registering and viewing it in real-time as they register. |
Live Meeting Event Co-Branded Website |
Customize your Live Meeting Event experience by leveraging your existing brand image and incorporating that throughout our software. In just 5 easy steps you’ll be ready to make the Live Meeting Event software your own. Included is your product name of choice, custom homepage, branded desktop icons, as well as your logo placed prominently within our software during live shows. You may then add a public calendar to your co-branded solution and post upcoming events, as well as past archives for instant access. |
LIVE Show Features |
Benefit |
Slide Presentation |
Deliver a multi media presentation to your audience including animation, embedded video and audio, as well as Flash media. As guests join the show, your slides will automatically pre-cache on their systems ensuring a smooth presentation regardless of computer or Internet speed. |
Streaming (audio and video) |
Live audio and/or video can be streamed and synchronized with the leader’s presentation. Allows a personal touch to enhance any presentation. |
Archiving |
Record your audio and slide presentation for those who missed the event. Playback is available in Real Player and/or Windows Media. CD-ROM available upon request. |
Application Sharing |
Broadcast any application running on your computer instantly to your audience. For greater interaction, pass control to participants allowing them to collaborate in real-time during your show. |
Annotation |
Drive your point home by creating real-time notations on your slide presentation, while demonstrating any application, as well as during group web surfing. |
Polling |
Solicit feedback from your audience with planned polling questions. Polls are displayed within your slide presentation and results are collected and publicized in real-time. |
Audience View |
View the name and location (via a map or text list) of those who are joined to your show. |
Web Tour |
Take your participants on a virtual web tour. They surf along with you on your browser and see what you see. |
Shared Leader Controls |
Pass the controls to another leader allowing them to present content and share applications. |
Chat |
Send online messages to any one participant or the entire audience. Chat can be used for interactive conversation or for questions and answers. Save and download the messages to your desktop for later review. |
SSL |
Support for SSL encryption enables you to conduct interactive meetings with even the most confidential information securely. |
Show Management and Technical Support |
Trained staff can instantly provide live assistance and resolve issues immediately to ensure an event’s success. |
Full Screen View |
Present slides, application share or conduct a web tour with your participants in full screen view. |
POST-Show Features |
Benefit |
Post Show Participant Landing Web Page |
Once your show has ended, leave your participants on pre-defined web page of choice. |
Post Conference Survey Library |
Collect and manage valuable feedback from your participants at the conclusion of your shows by creating your own post show surveys. Commonly used surveys can be archived for future use with upcoming shows. |
Archive Tracking |
Gather information about anyone who accessed your archived show, such as date/time it was viewed, by whom, and for how long. Archive tracking can be viewed in real time or downloaded. |
Post Show Reports |
Gather information on everything from invitations and pre-show registration to live show attendance, polling question responses, post show survey answers and archive tracking results, all with Live Meeting Event’s robust reporting tool. |
Live Meeting Event is a collaborative communications tool designed for “everyday” business meetings. It provides presenters with robust capabilities to interact with their participants using a real-time connectivity and sharing.
Live Meeting Event - Additional Features
Feature |
Description |
Integrated Audio Controls* |
Control your Reservationless On Demand audio conference from within the Live Meeting Event meeting interface. |
Document Sharing |
View PowerPoint presentations, documents or graphics without uploading the files to a server. Live Meeting Event service’s unique Vector format allows for high resolution, multi-level zooming and annotation capabilities. |
Support for Microsoft® PowerPoint™ Animation and Transitions |
Share multiple PowerPoint presentations in a single meeting with support for animation and slide transitions. |
Multimedia Content Sharing |
Play back multimedia objects, including Flash and streaming video and audio, within PowerPoint presentations. Incorporate streaming multimedia from any website into your meeting. |
Application Viewing |
Show any business-critical desktop application without uploading files to a server. Present any application remotely, enhancing the effectiveness of live demos and team meetings. |
Application Sharing and Desktop Collaboration with Remote Control |
Share anything on your desktop with an audience member to instantly solve customer support issues, conduct more effective live demos and streamline project meetings. |
QuickStart Screen |
This tool provides one-click access to the most commonly used meeting features like Presenting a Document and Sharing an Application. |
File Transfer |
Presenters can easily pass documents to participants for download during a meeting. |
Polling |
Allows presenter to solicit feedback from attendees via online survey responses. |
Multipoint Video Integration |
Incorporate real-time videoconferencing into your meeting from up to four desktop video cameras. |
Record, Edit and Play Back Meetings |
Record an entire meeting or any desktop application for later reference, training purposes or demos. Even edit the recorded session in preparation for playback and take ownership of your content. Once saved, participants can view and listen to the archive offline. |
Schedule Meeting Wizard |
Quickly walk you through the steps of scheduling a meeting. |
One-Click Meetings |
Instantly start meetings and effortlessly bring decision makers together with just one click. |
Auto Play Presentations |
As attendees join the meeting they can view a presentation, which runs automatically or is attendee controlled. |
Note Taking Panel |
Provides attendees with a window in which to take and save notes for meeting minutes. |
PowerPanelsTM |
Customize your meeting view by opening, closing and resizing Participant, Chat, Notes, Video and Polling panels according to the needs of your meeting. |
Meeting Transcripts |
A transcript of the meeting can be emailed to attendees to ensure timely follow up on important decisions and action items. |
Floating Icon Tray |
Float your PowerPanels over your meeting screen when in Full Screen view to get access to essential meeting functions and tools. The tray also allows you to seamlessly switch between sharing modes. |
Microsoft OfficeÒ Integration |
Seamlessly share Office documents in a meeting with a single click to increase the convenience of information distribution. |
Microsoft OutlookÒ Integration |
Leverage leading enterprise workflow applications to streamline the meeting scheduling process. |
Add to My Calendar |
Create appointments in major calendar applications containing meeting information via a one-click “Add to My Calendar” button. |
High Performance and Reliability |
With servers strategically dispersed at facilities around the globe, the WebEx Interactive Network routes meetings through hubs that deliver reliable, secure, and high-performance services. Presenters conduct multi-unit interactive meetings without latency or interruptions from anywhere in the world. |
Security |
Support for SSL encryption enables you to securely conduct interactive meetings with even the most confidential information. |
Live Meeting Event Support
MeetingSense's suppliers provide support for all web conferencing services. Technical support can be accessed during a conference call by pressing *0 on the telephone keypad and asking to be connected with a technician.
